How to Use

Item Aging Tracker

Installation

Follow these steps to install Item Aging Tracker in your monday.com workspace:

  1. Visit the monday.com marketplace and search for "Item Aging Tracker"
  2. Click "Add to your account" to install the app
  3. Authorize the app to access your boards when prompted
  4. Once installed, the app will be available as a board view in all your boards

Adding the View to a Board

To start tracking item aging on a board:

  1. Open the board where you want to track item aging
  2. Click the "+" button next to your existing views (Main Table, Kanban, etc.)
  3. Select "Apps" from the view options
  4. Choose "Item Age" from the list of available app views
  5. The aging view will now appear as a new tab on your board

Understanding Aging Levels

Items are categorized into four aging levels based on how long since their last update:

  • Fresh (Green) - Recently updated items, typically 0-2 days old. These items are actively being worked on.
  • Warning (Yellow) - Items starting to age, typically 2-3 days since last update. Consider checking on these soon.
  • Aging (Orange) - Items that haven't been updated in a while, typically 3-4 days. These may need attention.
  • Critical (Red) - Items that urgently need attention, typically 4+ days without updates. Prioritize reviewing these items.

Configuring Thresholds

Customize the aging thresholds to match your team's workflow:

  1. Open the Item Aging Tracker view on your board
  2. Click the settings icon (gear) in the top-right corner
  3. Adjust the day thresholds for each aging level:
    • Fresh threshold - Maximum days an item remains "fresh"
    • Warning threshold - When items enter the warning zone
    • Aging threshold - When items are considered aging
    • Critical threshold - When items become critical
  4. Click "Save" to apply your changes

Excluding Statuses

Prevent completed or specific status items from showing aging warnings:

  1. Open the settings panel
  2. Find the "Status Exclusions" section
  3. Select which statuses should be excluded from aging calculations (e.g., "Done", "Completed", "Archived")
  4. Items with excluded statuses will not display aging badges

Weekend Exclusion

Optionally exclude weekends from aging calculations so items don't appear stale after a normal weekend break:

  1. Open the settings panel
  2. Toggle "Exclude Weekends" to enable this feature
  3. When enabled, Saturdays and Sundays will not count toward item age

Viewing Subitems

Track aging on subitems for complete visibility:

  1. Open the settings panel
  2. Toggle "Show Subitems" to enable subitem tracking
  3. Subitems will appear nested under their parent items with their own aging indicators

Customizing Displayed Columns

Choose which board columns appear alongside aging information:

  1. Open the settings panel
  2. Find the "Display Columns" section
  3. Check the columns you want to see (Status, Person, Date, etc.)
  4. Uncheck columns you want to hide
  5. Your selected columns will appear next to each item in the aging view

Tips for Best Results

  • Regular updates - Encourage team members to update items when they make progress, even small updates reset the aging clock
  • Review critical items daily - Make it a habit to check items marked as critical during daily standups
  • Adjust thresholds to your workflow - Different teams have different paces. A 2-day threshold might be too aggressive for some projects
  • Use status exclusions wisely - Exclude statuses that represent completed or intentionally paused work

Need Help?

If you have questions or need assistance, please contact us at .

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